How to configure incoming faxes to arrive in a public folder

Answer

Microsoft Exchange 2007

1. Create a public folder as explained here
2. By default all users will be able to create items in this Public Folder. This can be confirmed using the get-publicfolderclientpermission cmdlet. More information can be found here
3. Mail-enable the public folder by running the Enable-MailPublicFolder cmdlet as explained here
4. Create a new user from Microsoft Exchange Management Console > Recipient Configuration > Mailbox > New Mailbox
5. In the Introduction page select User mailbox and click Next
6. In the User Type page select New User and click Next
7. In the User Information page enter all relevant information for the mailbox and click Next
8. In the New Mailbox page confirm the mailbox settings and click Next
9. You need to configure mail forwarding so that emails addressed to the new mailbox are forwarded to the Public Folder. This needs to be done using the Set-Mailbox cmdlet from the Microsoft Exchange Management Shell.Microsoft Management console does not display Public folders for routing. More information can be found here
10. Configure GFI FaxMaker to route all faxes to the mailbox created in steps 4 -8 above

Microsoft Exchange 2003

1. Create a public folder (using Microsoft Exchange client or Microsoft Outlook)
2. After creating the public folder, you should give to all users the right to create elements in the folder. (This is done by default if the public folder is at the root of the folders hierarchy).
   To be sure that users have the right to create elements in the folder use the following steps:
   • From Microsoft Outlook or a Microsoft Exchange client, right click on the public folder and open its properties
   • Go to Permissions
   • Give to the 'Default user' the 'Author' role and 'Anonymous' the 'Contributor' role
   • Click on OK
3. From the Microsoft Exchange System Manager, select the newly created folder from <Folders\Public Folders\>
4. Select properties from the 'Actions' menu (Alt-A) and then select the 'Exchange Advanced' tab
5. Un-check the 'Hidden' from 'Exchange address lists' check box and click 'OK'
6. Create a user using Active Directory Users & Computers
7. While in the user's properties, go to the 'Exchange General' tab, click on 'Delivery Options' and in the 'Forwarding address frame' select the public folder using the 'Modify' button
8. In GFI FaxMaker configuration, configure this mailbox to receive all incoming faxes